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Data-based restructuring of a surgery residency: efficient data acquisition through electronic evaluation forms

Current Surgery
Publication Date
DOI: 10.1016/s0149-7944(99)00047-1
  • Papers From The Apds Spring Meeting
  • Computer Science
  • Education
  • Engineering


Abstract Purpose To evaluate a new electronic evaluation system that was developed to increase compliance in returning faculty and rotation evaluation forms. Methods Compliance rates of returned evaluation forms were compared in 4 phases. Phase I was paper, baseline. Phase II was paper, with increased administrative enforcement. Database-driven evaluation forms were distributed to residents via e-mail in phase III and via the Internet in phase IV. Results Evaluation return rates are shown in Tables 1 and 2. Table 1 shows a comparison of phases I and II and Table 2 shows a comparison of phases II and III. In phase IV, residents who had not completed evaluations by e-mail did so via the Internet. Conclusions: Completion of electronic evaluation forms by residents represents a superior approach to Residency Review Committee–mandated evaluations. Improved compliance rates produced more complete samples than the paper forms, increasing the confidence of using the data for re-engineering the clinical teaching services and improving the educational experience offered by the residency, which is the ultimate goal of evaluations. The advantage of database-driven evaluations is that the responses can be tallied electronically, whereas returned paper forms (raw data) require manual examination. Web-based evaluations simplified data management and increased compliance further.

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